Don’t overlook these key features within your transportation management system

In order to thrive in the transportation industry, managers need the tools to deal with the everyday struggles that come with the business. In an industry so competitive, with pressure on margins and fickle customer loyalty, transport managers need the right system to meet these challenges. 

With the right tools at their disposal, transport managers can make more informed decisions and deliver a superior service to their customers. 

Let’s take a look at what the right transport management software can accomplish.

Accounting solution within your TMS

Where the average Transport Management System provides functionalities from transport order to invoice, Navitrans also includes a complete accounting solution and rich functionality for commercial people to follow up on contacts and offers. 

You can calculate all internal and external costs in every detail and always offer your most competitive prices to the customer. Agreed prices are stored in within the system and are visible to everyone in your organisation. 

Transport orders are quickly registered in Navitrans, either fully automated through EDI, by the customer online or manually by your own staff. Users that are responsible for manual input can save minutes per day through the flexible input screen that align 100% to their specific needs and habits. 

Agreed prices and budgeted costs are calculated immediately and displayed on screen so you can see the cost/win-balance of every shipment upon registration. 

With a wide variety of planning tools, Navitrans easily adapts to your organization and your way of planning. You can choose which information you want to view and how you want it sorted and filtered. 

Timelines, colour codes and maps support planning professionals to perform their daily routines in the most efficient way. NaviTrans calculates time, distance, toll and CO2 emissions automatically, allowing planners to view the impact of their choices immediately.

Exchange trip information with drivers or subcontractors

With Navitrans, you can electronically send and receive trip information to drivers or subcontractors.  Drivers can start and stop tasks, fill shipment information and report anomalies, all from their smartphone. They can also add pictures and receive signatures on glass. 

Navitrans shows real-time track and trace information and numerous functions like hook-off/hook-on, splitting or regrouping, which gives you full control over trips in execution. Integrated alerts keep you informed on expected delays or unforeseen events. 

Once trips are executed, all relevant tariffs and price agreements, including surcharges and waiting time are automatically applied. CMR's or POD's with QR codes can automatically be assigned to trips or files. Documents without barcodes can easily be dragged and dropped manually. 

Typically, Navitrans accelerates the process of preparing and invoicing files with several days: Invoices, including all relevant transport documents like CMR’s or POD’s can be produced in batch and printed or emailed with only a few mouse clicks.

Efficient document management

Navitrans Document Management with OCR recognition reduces the time to check purchase invoices to an absolute minimum. 

The integrated accounting solution contains all necessary options and tools to set up a company and its bookings. It allows you to control the lifecycle of your fixed assets to maximize the value of your business investments. You can manage the collection process of overdue accounts to increase your cash flow. 

The system’s integrated data with powerful analysis allows you to spend less time and effort on administration, providing access to the information you need to make better strategic, tactical and operational decisions. You gain greater insight into your organization and identify trends early on.  

In a market where customer demands are always increasing, being able to deliver business critical information will not only improve customer loyalty, but may also allow you to attract new opportunities.

Final Thought

With the extensive, user-friendly functions within Navitrans, your road to success is paved for you, no matter your road transportation needs. If you’d like to discuss these features in greater detail, reach out to your Navitrans account manager or contact us here.